Cashier's cost reimbursement process, general process of daily cost reimbursement: recoverers prepare claims and fill out corresponding cost reimbursement forms for processing to the cashier's office。
General procedures for reimbursement of expenses such as loans, advances and wages: recoverers prepare claims and fill out the corresponding claim forms for reimbursement to the cashier's office。
1. Borrowing process
(i) mission borrowings: mission personnel borrows against the approved bill of lading and return within five working days for reimbursement。
(2) other temporary borrowings, such as operating expenses, working capital etc., shall be reported by the borrower in a timely manner, and borrowings other than working capital shall not, in principle, allow for cross-monthly borrowing。
(3) the treasury shall be notified one day in advance of the provision for borrowings exceeding $3,000。
(4) a person who has not repaid his or her borrowing may in principle not borrow again, and a person who has not paid back his or her loan is transferred to personal borrowing to be deducted from his or her salary。
(5) the borrower is required to fill in the provisional bill indicating the subject matter of the loan, the amount of the loan (which must be identical in size and not be altered), a cheque or cash。
(6) approval process: under-secretary-general examines signature finance manager and reviews approval by general manager. (negotiation confirmation for two managers to approve simultaneously)
(7) financial payments: borrowings are processed through the treasury cashier's office on the basis of the approved provisional bill。
2. Departmental reimbursement process
(1) the head of department, department manager, deputy general is required to fill out the provisional bill, indicating the subject matter of the loan, the amount of the loan (which must be identical in size and must not be altered), a cheque or cash。
(ii) approval process: the deputy general manager examines the signature finance manager and reviews the approval of the general manager. (sectional funding confirmation requires simultaneous approval by a manager)
(3) financial disbursements: borrowings are processed through the treasury cashier's office on the basis of the approved provisional bill。
3. Daily cost reimbursement process
The day-to-day costs include, inter alia, travel, telephone, transportation, office, low-value consumables and spare parts for spare parts, operational hospitality, training, information, etc。
Reimbursement period: within 5 working days。
(1) travel claims process
(a) the respondent must obtain the corresponding legal document and the invoice is signed by the operator。
(b) filling in the claim form should be made aware of: the supporting documentation according to the nature of the costs; strict documentation requiring that the items be carefully written, indicating the number of attachments; full consistency in the size of the amounts (not altered); and a brief description of the cost elements or the subject matter。
C) to submit approvals in accordance with the prescribed approval procedures.
(d) a one-day advance notice to the finance department of claims in excess of $3,000 is required in order to make provision。
(e) the employee claims of the sales department must indicate the name of the client to whom they relate for the purpose of accounting by the finance department。
(2) telephone reimbursement process
In order to balance the principles of efficiency and equity, the reimbursement of staff's mobile phone costs is based on a job-related system, whereby the ministry of administration centralizes the processing of invoices to the ministry of finance on a monthly basis, depending on the position and the different rates of reimbursement according to the nature of the employee's work and the position。
(3) reimbursement process for office expenses, low-value consumables, etc
In order to exercise reasonable control over expenditure, such costs are centrally administered by the department of corporate administration, centrally purchased and assigned to the exclusive responsibility。
(a) acquisition requests: the department of corporate administration prepares the acquisition budget on the basis of the requisition demand and inventory, which is submitted for approval under asset management when the actual purchase is completed。
(b) reimbursement process: the claim is submitted for approval in accordance with the procedure for the processing of daily expenses, after completion of the claim form (with access to the warehouse). The approved claim forms and original supporting documents (including closing tickets) are submitted to the finance department for payment or offset against debits in accordance with the current cost reimbursement process。
(c) cost aggregation: the department of finance collects costs on a monthly basis on the basis of the amounts received from the departments provided by the department of administration。
(4) hospitality, training, information and other reimbursement systems and processes
1. Cost criteria
1) hospitality: in order to regulate the expenditure for hospitality, substantial hospitality should be subject to the prior approval of the general manager。
2) training fees: in order to facilitate the integration of the company's needs, the costs are centrally managed by the general manager, who should submit the training needs of the various departments to the general manager in time for the preparation and approval of the training plan as required。
3) information costs: maximizing cost savings and ensuring that resources are shared, while ensuring that needs are met. Departments must complete the information request form before purchasing information and must register with the information manager of the department of administration (the information manager signs the information invoice back)。
4) other costs: based on actual needs。
2. Reimbursement process:
1) hospitality are reimbursed by the operator in accordance with the general rules for the reimbursement of daily expenses and the general procedures。
2) training fees are reimbursed by the operator in accordance with the approval and reimbursement procedures。
3) information costs are subject to the registration of information prior to reimbursement, and claims and applications are submitted to the treasury for reimbursement following the approval process。
4) other claims refer to the daily cost reimbursement process。
This is a detailed description of the cashier's reimbursement process and more information on the reimbursement process. Please continue to pay attention to kikoura and hope this will help you。
