This is the second article in the series entitled “the manual of practice of the 2021 annual conference of daichi clouds”. At the end of the year, and last week, when the annual resource kit was available to all, many friends still did not know how to plan an annual conference efficiently and with quality。
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In order to avoid any omissions in the planning of the annual session, we are providing you with a detailed analysis of how to start an annual session from 0 today in a 5w2h way of thinking。
I. Why, understand purpose needs
First, there was a need for a large-structured concept for the annual session, and above all, for clarity of purpose, especially for the boss, and secondly for staff needs。
To understand the need, the following methods could be used:
From the planning stage, the needs of the boss and the staff are identified. Since the owner of the annual meeting is the owner, the satisfaction of the staff (guests) serves the purpose。
Ii. Who, distribution of personnel
In order to communicate efficiently and facilitate the work of the departments, an executive team will need to be established to plan the annual meeting. In addition to hr or administrative staff, there must be employers and colleagues from various departments, which would allow the annual meeting to be synchronized in a timely manner。
From the start of the annual session, staff (different departments) can be directly entrusted with the task of summarizing the needs of their respective departments. The needs and expectations of the parties could then be synchronized with the planning of the annual meeting。
Iii. How much to set objectives and budget
(please refer to the annual budget table)
A clear division of labour would ensure the smooth running of the annual conference once the needs and practitioners had been identified。
In addition, the budget is a key factor influencing the programme of the annual session. In order not to be constrained by the budget, the budget scope should be determined proactively with the owner, based on the budget, to determine the focus and key actions of actual implementation throughout the annual session. Then we can have a purpose and spend every penny on the blade。
Iv. What, where and what the thematic, time and place
A good theme for the annual meeting needs to be the same. Different messages could be transmitted in the context of the company's different business developments, which would give employees more resonance. In the long term, for example, there is a need to refuel, to choose themes such as struggle, struggle, etc.; in the mature age, for example, there is a need to strengthen team cohesion and take a warm path。
The staff at the annual session will need to set up a schedule for the preparation of the annual session, split up the tasks involved in the preparation of the annual session and set the time for its completion, which will allow for a steady preparation of the entire annual session。
The venue was the beginning of the landing of the annual meeting and determined the format of the entire event. The choice of an address must take into account, first and foremost, real economic factors, as well as capacity, slotting, spending, transportation and matching。
For companies of different sizes, the focus is different. Large companies are more heavily staffed and tend to favour well-equipped sites; medium-sized companies, because they already have a certain level of strength, tend to combine conditions, experience and value for money; small companies are less staffed and have flexible budgets and arrangements to pursue more creativity。
V. How design of activities
In order to get people to work quickly on the design of their activities, the design of the above-image activities has been put in place, and the annual meetings of different types of companies can be applied. Good annual events require staff to be involved. Here, the mini-publika examines how the various components should be designed:
Please refer below to the schedule of annual meetings of others。
Vi. Preliminary preparation
The annual session needed to be successfully conducted and the preceding period must be well prepared. To do nothing, nothing。
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Vii. On-site implementation
(please refer to the flow sheet of the annual live meeting)
The majority of annual meetings of companies (except for large-year suppliers) are carried out by company employees. Before the beginning of the annual session, care is taken to get to the site early and prepare materials for the stage and rehearsal。
All work is scheduled and prepared well in advance to pave the way for the entire annual session. In order to provide a more comprehensive communication throughout the annual session, it is critical that staff meet regularly before and after the beginning of the annual session, synchronize information, fill gaps and maintain a seamless interface. On the ground, staff members are more likely to listen to each other and learn multiple shapes。
Summary
At the end of the annual meeting, the purpose and effects of the annual meeting are taken together, taking stock of human assets, summarizing the strengths and weaknesses of the annual meeting, and archiving materials, such as photographic videos, to settle down as management property。
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