As part of our public procurement of maintenance and maintenance of office equipment and the purchase of consumables, the procurement matters are summarized below:
I. Procurement summary
(i) project procurement content
1. Office consumption replacement distribution service。
These include the installation of office consumables such as carbon powder, selenium drums, cartridges, ribbons, mobile hard drives, disks, keyboards, mouse, cd-roms, digital tape pens, burners, adapters, camera guns, office fixed telephones, pick-up cards, audio and video links, etc. (for more details, see annex 1, office consumption bills, which do not cover the actual alternative consideration of consumables)。
2. Maintenance services for office equipment。
Office equipment, including printers, photocopiers, fax machines, scanners, computers, notebooks, binding machines, shredders, surveillance, network lines, etc., provides maintenance services such as routine maintenance and troubleshooting and replacement of malfunctioning accessories. (for more details, see annex 2, office equipment maintenance common spare parts request for quotations, which do not cover spare parts in conjunction with actual alternatives)
3. After-sale and technical security services。
During the project service cycle (one year), the vendor is required to provide the purchaser with technical security after-sale services for major videoconferences, on-site meetings, etc., in conjunction with technical security such as commissioning of the corresponding facility equipment, without charge for services. Other specialized technical services, such as networking, telephone lines and commissioning of office equipment, related to the repositioning of office space, were budgeted at no greater than $150 (inclusive)/man/half-day, except for the cost of consumables. (for more details, see annex 3, manual cost quotations for other technical services such as post adjustment)
(ii) project quality and service requirements
1. The provision by the supplier of office materials must be based on the principle that the material used by the original plant or the equipment is compatible, so as to meet the office requirements without compromising the effectiveness of the equipment。
2. The vendor should be provided with sufficient technical staff to respond to the maintenance and maintenance needs of the facility at all times and efficiently secure the day-to-day operation of the office. Of these, the related requirements, such as replacement of routine spare parts and consumables, are normally addressed within 24 hours; emergency failure removal and maintenance maintenance, etc., are normally disposed of in 30 minutes. Vendors could commit to resolving them in a shorter period of time。
3. Proposals for replacement parts and consumables for office equipment include all costs for individual maintenance, replacement of spare parts and consumables, installation of deliveries, commissioning and cleaning, and taxes。
(iii) project duration
This project shall remain valid for one year from the date of the contract。
(iv) project payment modalities
On the basis of actual usage requirements, the actual cash value of the purchase price incurred by the supplier of the targeted materials is settled on a monthly basis, in principle, and the costs incurred in december are settled in the first quarter of the following year。
(v) project budget amounts
The budget for this project is $200,000。
Ii. Qualification requirements of suppliers
(i) the ability to assume civil liability independently: legal or other organizations or natural persons registered in the territory of the people's republic of china submit copies of valid business licences (or relevant certificates such as registration certificates or identity cards) at the time of the tender (responding); in the case of a branch, a copy of the licence of the head office and branch office, the head office issues a power of attorney to the branch。
(ii) vendors have good standing and are not listed on the “credit china” website (www. Creditchina. Gov. Cn), “ways of distrust”, “list of parties to major tax offences”, “several mistrust in government procurement”; and “several mistrust in government procurement” on the chinese government procurement network (www. Ccgp. Gov. Cn)。
(iii) a sound financial accounting system; annual financial position report (statements) for 2023 or 2024。
(iv) equipment and professional technical capabilities necessary to fulfil project service requirements: provision of letters of undertaking (formats developed, commitments included, but not limited to, “we have the necessary equipment and technical expertise to fulfil project service requirements”)。
(v) the joint supplier will not be accepted for this project。
List of registration materials
(i) qualifications: business licences or related qualifications, certificates of representation of legal persons, relevant authorizations for the provision of branch tenders, attachments to the credit records of the chinese website and the chinese government procurement network, financial reports for 2023 or 2024 (statements), letters of commitment to fulfil project service requirements. This qualification shall not be sealed and shall be separately attached to the unit seal。
(ii) the supporting documentation on evaluation matters contained in the request for quotations (annex 1-3) and in the comprehensive rating table for the maintenance and maintenance of office equipment and the purchase of depletion materials of the jiangmen city human resources and social security institute (see annex 4 for details). The material in this section is sealed in sequence and is issued in two copies with a unit seal。
Review
The project is evaluated on the basis of merit. Based on the scoring of the project for the maintenance and maintenance of office equipment and the purchase of consumables at the jiangmen city human resources and social security institute, the highest single score was identified as the successful supplier. The results of the review were published for three working days。
V. Modalities and deadlines for registration
Qualified vendors interested in participating in the offer are requested to submit the relevant information to our bureau by 1730 hours on 13 may 2025。
Contact matters
Purchasing officer: human resources and social security bureau, jiangmen city
Address: office 612 of the city social service, 93 tiendong road, fongjiang district, jiangmen city
Contact: mr. Zhang, tel. 0750-393502
Annex 1. Request for quotations for office equipment consumables
Office equipment maintenance maintenance request for replacement parts
3. Request for quotations for after-sale services for maintenance of office equipment
4. Scoring criteria for office equipment maintenance and consumables procurement projects
