Many guangzhou firms ask a question when they consult with photocopiers or printers: how much is a month? While prices are of course important, the cost of leasing photocopiers is not determined solely by the machine itself, but is also influenced by such factors as printing, functionality, services, consumables and subsequent maintenance. If an enterprise looks only at monthly rent figures, it is easy to ignore what really affects long-term costs。
First, monthly printing would have a direct impact on the leasing programme. A 5-person office and a 50-person factory office have completely different levels of use of equipment. The higher the monthly printing, the more important is the stability of the equipment, continuous output capacity, paper box capacity and maintenance security. If low-print enterprises choose over-configuration, budget waste may occur; if high-print enterprises select only low-priced equipment, later problems may arise, such as queues, cardboard, frequent failure。
Second, the need for a3, colour, scanning and archiving also affects prices. Some enterprises require only black and white copies of a4 printing, and the programme can be lighter; some schools, training institutions, law firms, manufacturing offices need to print contracts, drawings, training materials, colour files, or scanned archiving to make equipment more complete. The more functional, the higher the price, the less additional equipment could be procured。
Thirdly, it depends on whether the material is contained. The long-term costs of photocopiers and printers are not only monthly rents, but also ink, selenium drums, accessories and maintenance consumption. If the materials need to be procured by the enterprise itself, subsequent costs may become untransparent. A lease programme containing consumables is suitable for enterprises wishing to control their budget and reduce administrative procurement。
Fourth, it depends on whether maintenance is included. Office equipment, which is a high-frequency tool, may affect contract printing, invoicing information, purchase orders, delivery orders, training documents and routine office movements in the event of malfunctions. If maintenance is alternative, or slow to respond, and the surface rent is low last month, it may actually increase the cost of parking. For factories, writing buildings, schools and training institutions, programmes containing maintenance are more suitable for long-term stable use。
Fifthly, it depends on home-based services and follow-up capacity. The rental of a photocopying machine by the enterprise does not end when the machine is moved in at once, and may be followed by relocations, departmental adjustments, increased printing volume and equipment upgrades. The availability of free door-to-door installation and the ability to adjust the programme to the number of office space and monthly print runs could affect subsequent use experience。
In guangzhou, smart copiers are leased to business clients for copy machines, printers and office equipment, covering the regions of guangzhou, fushan, dong chong, qingxi, changsha, hangzhou and hainan. Common equipment brands include energy, light, etc., which can be configured in combination with numbers, monthly printing, black and white or colour needs, a3 needs and budgets, supporting different options such as 99 dm/month, 199 dm/month, 299 dm/month and maintenance, consumables and door installation support。
Previously, the soyuz smart copier lease in guangzhou had provided a print-based “0 deposit, package, package maintenance” lease for a 20-person start-up company to help enterprises reduce the cost of printing and communications. This case demonstrates that when companies choose to lease photocopiers, they do not have to pursue the minimum monthly lease, but rather match the price, print, service and equipment configuration。
Thus, when comparing the rental price of photocopy machines, guangzhou enterprises can start with some information: how many copies per month are likely to be printed, whether there are many people in common, whether colour is needed, whether a3 is necessary, whether it needs to be scanned for archiving, whether it wants to pack maintenance and consumables. To clarify these conditions, it is the offer that is received that is closer to the real cost of use。
