BriefingFormat structure
In daily life or in work learning, there is increasing access to briefing notes, which are brief survey reports, brief situation reports, brief work reports, brief news reports, etc. So what kind of briefing is a good one? Below is the format structure of the briefing notes collected for you by the authors。
BriefingCategoryDespite many, its structure has common elements, which typically include the header, title, titleTextAnd four parts of the end. Some have been added by editors as five components。
The bulletins usually have a fixed header, including the name, issue number, authoring unit and date of issue of the bulletin。
1. Name of the briefing
It is printed in the middle of the first page of the bulletin and, for the sake of visibility, is printed in red as far as possible。
2 no
It is located directly below the name of the bulletin, usually with a number in order of the year, and in some cases with a cumulative total number. Issue numbers belonging to “additions” are to be organized separately and cannot be commingled with “renewals”。
3. The unit of compilation shall be identified by full name and location at the bottom left of the period number。
The date of issue, whichever is the date of issuance by the leader, shall indicate the specific year, month, day, place at the bottom right of the period number。
Between the header and the title and the body of the paper, a thick line is generally used。
Some briefings should also be classified as necessary, such as “internal reference”, “secret”, “confidential”, “strictly confidential”, etc., at the top left of the briefing name。
The end of the report shall include the report of the briefing, its transmittal and its distribution. The report, which refers to the parent unit reporting the briefing, is sent to the parent unit or unit not reporting to the briefing, and is sent to the subordinate unit issuing the briefing note. If the unit of reporting, dispatch or dispatch of the briefing is fixed and the unit of issuance is temporarily increased, the words “additions in the current period” should also be indicated. The number of copies of the current bulletin should also be included at the end of the reporting period in order to facilitate management and matching. The end of the report is printed at the bottom of the end of the briefing note。
Extension
I. Meaning, characteristics and type of briefing notes
(i) meaning of briefing
Briefing notes, literally, are concise reports of the situation. It is an internal document produced by party bodies, business units and social groups in order to provide a timely response, report, exchange experiences and reveal problems。
The brief is an older writing and its origins can be traced back to handy. In the early years of han wudy's life, there was a hand-written citation called the “home magazine”, which provided a concise picture of the situation and an exchange of information. When we got to tang dynasty, a printed newspaper appeared. The residence paper has evolved into a modern one, with two forms of public newspapers and internal bulletins。
The briefings are called “xx briefs” or “xx dynamics”, “xx newsletters”, “reflection”, “xx communication”, “xx work”, “internal reference”, etc。
(ii) role of briefings
The role of the briefing is mainly reflected in the following:
1. Reporting to and reflecting on their work
Briefings can be carried out in a timely and timely manner, reflecting to their superiors the day-to-day work, operational activities, state of mind, etc. Of the unit's own system, so that they can be kept informed, analyse issues, make decisions and effectively guide their work。
2. Exchange of experiences and communication between peer authorities
Briefings can also be used in parallel to exchange experiences and communicate between horizontal units and departments to facilitate learning and work。
3. Briefings to lower levels, conveying superior intent
The briefings can also go down and be used to inform the lower levels of the situation, to disseminate best practices and to convey the intentions of higher authorities。
Ii. Types and characteristics of briefing notes
(i) type of briefing
The variety of briefing notes can be divided into many different types according to different classification criteria. In terms of time, briefing notes can be divided into regular and occasional briefings; internal briefings by range, for leadership reading, as well as more widely read general briefings; and by content, briefing notes can be divided into briefing notes, production briefs, briefing notes, briefing notes for meetings, letters, science and technology briefings, teaching briefs, etc. Four main types are described below:
This is a briefing note prepared to facilitate daily work. Its mission is to reflect the performance of its work, to present its experience, to report on problems arising from its work, etc. The briefing notes can be divided into integrated and thematic work briefs。
Summary of meetings
This briefing was prepared during the session to reflect the progress of the meeting, the observations and recommendations made in the statements made at the meeting, and matters before the meeting. Some of the larger and important meetings, where delegates were not able to get an overview of the meetings, such as important statements in break-out groups, valuable proposals, etc., needed to rely on briefings to understand the basic features of the meetings. Briefings at important meetings tend to be of a continuing nature, i. E., they reflect the proceedings successively through multiple briefings. Briefings to meetings are normally prepared by the conference secretariat or the presiding officer。
3. Science and technology briefs
This is a briefing note to reflect the latest scientific and technological research findings, the promotion of new products, new processes, new technologies, new theories and new developments. Such bulletins are new, professional and, in some cases, economic or technical, confidential and, if necessary, encrypted。
4. Developmental briefings
This is a comprehensive brief reflecting the thinking, political, economic, cultural and information of the unit, the system, etc. The dynamic briefing highlights both positive and negative developments, developments and emerging issues related to the work of the unit, provides first-hand and fresh information for leadership and related sector research, and reports to the public on the latest developments in work, learning, production and thinking。
(ii) characteristics of briefings
1. News
The briefing was somewhat similar to news coverage and was characterized by four main features: real, new, fast and simple。
The word "real" is true, and it's the first sex of the news. The content and context of the brief must be strictly true, with time, place, person, event, cause, outcome, all elements being true and all data being valid. It's not a fiction, it's not a guacamole。
“new” means the freshness of the content. The briefing is of little value or significance if it covers only routine events. The briefing should reflect new things, new developments, new ideas, new trends and become a barometer of the most sensitive times。
“fast” is a quick and timely report. The briefing should be written quickly and sent as quickly as possible so that the reader can be kept informed of the latest reality in the first place. There's a story in the press called "capturing live fish" that's been going on for a long time, and the fish doesn't live or taste good。
“simplicity” means concentration of content, shortness, schematicism and absence. The brief is preceded by the word “simplified” and shows how much simplicity is important to it。
Clustering
While only one report can be included in a briefing, more often than not, a briefing will bring together several stories for publication in a cluster format. The advantage of doing so is that it is somewhat informative and mutually reinforcing, increasing the amount of information and avoiding thinness. The text annexed to this section is a full briefing, consisting of four stories reflecting the cluster nature of the briefing。
3. Normative
Formally, the briefing requests are in a standardized format, consisting of the reporter, the catalogue, the editor, the body of the report, the end of the report, etc. Among them, the headline, the body of the report and the tailings are essential, and there are regular formats for both the headline and the tailings. See van boven。
Iii. Format of the briefing
(i) header
The briefing notes have some “redheads” similar to official papers, which are generally a red print package, with some differences. The page spacing line above is referred to as the header and consists of items such as the name of the briefing, the number of times, the authoring authority, the date, the confidentiality alert, etc。
In addition to the usual four-word names of “xx briefing notes”, “xx dynamics”, “responding to the situation”, the briefing notes could include, inter alia, the name of the unit, dedicated work, etc. For example, xx-word “three-speak” education bulletin. The name of the bulletin is printed in red in large fonts。
Periods are in square brackets under the name of the briefing note. In the case of consolidated briefing notes, which are normally organized on an annual basis, they are organized in consecutive lists; in the case of thematic briefings, they are organized in line with the topic. In the case of an addendum, the addition is indicated。
The compiler is typically the “xx office” or “xx secretariat”, which is located below the number of periods, at the left end of the interval line. The date is on the right of the author。
If confidentiality is required, the top left corner of the front page is marked with a classified or “internal publication”. It is necessary to have a symbol on the top right corner of the front page。
Interval lines are typically red。
(ii) reporting
Both the reporting line and the rest of the reporting line。
This report includes the following items:
Table of contents
Cluster briefings may be organized in a catalogue. As the content of the briefing notes is simple and easy to find, the catalogue generally does not need a serial number or a page number, except by placing the compiler by headings and titles, and, in order to avoid confusion, a five-star sign can be added to each front。
