It is an era of knowledge explosion, where access to useful knowledge is widespread and methods and tools are diverse and largely unproblematic. However, how to manage the acquired knowledge effectively and how to find it quickly when needed is a method that should be studied to improve learning and work efficiency. Modern knowledge carriers are increasingly reflected in computer files, and therefore knowledge management is more reflected in document management and queries。
1. Resource managers
The simplest approach to knowledge management is to be managed with windows' own resource managers, who, by definition, are supposed to manage resources, so that they cannot be “difficult”, and we must make the best possible use of it, as well as its original functions。
Using resource managers, information obtained from various sources can be stored locally directly as documents and managed and searched in combination with their own search function or search software. This requires first planning of the folder and document structure and not simply a catalogue. Folders can be created by categories of information, layered, folder names can reflect the broad content of the categories of information, content can be incremental, and file names more specifically reflect the content of the document. For example, when planning the documentation structure of the serial material, the first folder, the second folder, the korean drama, the japanese drama, the american play, etc., was created, and the title of the document was ordered to be a structure similar to the serial play, the korean drama, the long day. Thus, when search is required, the required files can be located quickly, both from the folder name and from the file name。
Little trick:
A batch catalogue of information management is created using the windows resource manager, which can be done using a memo. Creates an extended text file called bat in the drive to create the library, which enters a command like "md folder 1 folder2 folder3" to create batches of multiple folders. How many of these commands can be used in a file to enter a folder with a " cd folder name " command to quickly create more level folders in conjunction with the above md command。
(figure 1: create multi-level folders once in batch processing)
With the creation of a document structure as above, as folders and filenames have been standardized, we need only use the system's own search function to easily search the required documents. Take windows 8. 1, for example, simply enter keywords or combinations in the search box at the top right corner of the resource manager window, and the system easily filters out the eligible files. It should be noted, however, that documentation is first included in the system's “library” and document index。
(figure 2: system automatically filter eligible files by keyword)
2. Good tools and efficient resource management
Quick search information depends on the file name itself and on the strength and weakness of the search software index function. The efficiency of document search is bound to be greatly improved by combining the two. Since the system's own search functionality is limited to searching for content in an indexed library, search efficiency is not very high. Therefore, in order to improve efficiency, third-party tool software is often used for rapid document searches。
Hot link:
For more information on third-party search tools, please refer to the special topic article " finding good third-party search tools " , no. 10, 2014。
In addition, we can manage specific knowledge management tools for the content collected for routine record writing or partial replication. There are many traditional knowledge management software, but nothing has recently been better developed than a note type software with cloud storage. The use of cloud notebooks, “close cloud notes”, “impressive notes”, etc., is suggested here as routine knowledge management software。
The use of cloud bookkeeping software not only allows for the systematic management and storage of information locally, the support of cloud bookkeeping software to different equipment and platforms, the use of corresponding clients on various platforms, the synchronization of information through clouds to different devices, and the ready and ready to call. The cloud notebook also allows for quick search within the software of the information managed by key words, both in management and in search of information。
(figure 3: information management and search with a cloud note)
Little trick:
If useful news or information is found in a magazine, newspaper or book, it can be taken from a mobile phone and even stored in a cloud notebook as a picture. The digitization of the text in the picture can be achieved through the use of an app, which was presented on the app life list no. 8, 2014。
3. Internet collection, cloud collection
In addition to the management of downloading documents and the management of knowledge-based notes, we often see good content on the web page, which may be part of the entire web page, or of the text or picture, which may require the collection of useful knowledge like traditional “cuts”. In this case, collections can be achieved quickly through cloud collection tools。
The cloud collection tool collects web information, generally by adding information collection plugins to the browser. Currently, many webpads or browsers present information collection type plugins. For example, there is a web clipping of the cloud notes, a 360-page close-up cloud collection, a 100-degree cloud collection, and a qqq web assistant. These plugin-based tools greatly facilitate the collection of information online。
For example, using 360 secure browsers, the site, web page or page body can be selectively stored in their own cloud palettes by simply searching the market for "clipboard with a cloud note" applications in 360, adding one item to the extended area with a cloud note page and then opening the pages to be collected by clicking on the "cook with a cloud" button in the extended area。
(figure 4: keep the content of the web page in its own cloudy notes)
Little trick:
One cloud note is actually used by a cloud space for transit and local synchronization with clouds. If the site is not only preserved, the contents of the web page can be searched under various devices even after offline, after synchronization。
In addition to cutting plugins on web pages with a cloud note, the web site, text, screenshots, etc., can be stored on 360 disks using a light application called "web-clock". Select to open a light application for "webclose" in an extension of the 360 security browser, i. E., to keep text or pictures on a 360 secure browser page at any time。
(figure 5: save the web page in the cloud by fast-to-go light application)
Little tip:
If google chrome browser or uc browser are used, it is also possible to fast-track the maintenance of a web page into a cloud in different browsers by adding corresponding web clippings。
In addition to the web-page plugins described above, the cloud-end preservation of the web pages can be achieved by using the cloud collection feature of the cloud disk and browser. Following the installation of the latest version of the 360 security browser, for example, using 360 security browsers, version 7, a cloud icon appears on the toolbar, which allows the web page to be stored on the 360 disks. The contents of the collection, including pictures, text, downloads, etc., can be easily collected by accessing 360 web pages and clicking on the cloud collection button。
(figure 6: open 360 cloud collection to collect content)
If you collect the content of a web page using a 100-degree cloud collection, you can enter the 100-degree cloud account number first, by adding a 100-degree cloud collection button to the browser's collection column through the "articles" column, and then you can collect the content of the web page in the browser. The 100-degree cloud collection supports more than 10 browsers currently in the mainstream。
In addition, by installing qqq web assistant, the web site collection on the browser can be placed in the qq q micromuance. The qqq web assistant has a version for different browsers, which, according to his own browser, is installed in such a way that the browser will have a plug button for the relevant cloud collection, and will be able to access a page that needs to be collected by clicking on that button, so that the web page can be stored in its own micromuance. Collection web pages can be opened in qqq by clicking on the " my collection " button。
(figure 7: installation of qq collections. Web assistant collections to microdisk)
(figure 8: the contents of the collection are available on the qq collection page)
Little trick:
Some web pages do not support content downloads or restrict page reproduction, which, in addition to accessing content through web-sources, can be used to store the site or page screenshot directly in the cloud。
4. The local knowledge base can also be traced
In addition to creating a local knowledge base by synchronizing the above cloud notes, we can build our own local knowledge base using special dictionary software. For example, building a local knowledge base with a dictionary software called mdict. The software supports content expansion and expands the knowledge base by downloading the corresponding dictionary. For example, databases such as wikipedia, british encyclopedia, encyclopedia, various chinese dictionaries and the english dictionary can be added to the dictionary。
(figure 9: mdict local knowledge bank manpower dictionary)
The mdict software has not only pc versions, but also versions of platforms such as apple, android and ppc, which can be shared in the same database for both pc and mobile devices. As many of these databases as possible are downloaded locally, they can be stored in a special sd card, and the software database connection can be directed to this special card, so that when searching is needed where there is no network, any database can be accessed by mobile devices as easily as searching on the network. Moreover, since there are no bandwidth constraints, the search will be faster and easier to use。
