The purpose of the first procurement management procedure for companies is to increase the efficiency of company procurement, clarify job responsibilities, effectively reduce procurement costs, meet industry's demand for high-quality resources, further regulate material procurement processes, strengthen inter-sectoral collaboration and design the system. Ii. Scope applies to all materials and consumables purchased by the company, defining 3. 1 materials: the direct and indirect goods 3. 2 procurers required for the operation of the company: the personnel required by the department of operations to execute the procurement operations: the personnel required by the departments to issue requisitions; the procurement process 4. 1. Definition of requisitions: a requisition is a request by a person or department to identify one or more materials based on market and door shop requirements and to submit the material to the department of operations for review in the prescribed format. 4. 2 the procurement exercise is to select the appropriate vendor from the receipt of material needs and to determine the name of the material, the specification of the delivery period, etc., and the issuance of orders, the process of confirmation and receipt of materials and timely requests for payment. 4. 3 the supplier shall be selected among the qualified suppliers and, if it is not possible for the existing suppliers of the items to be procured to do so, to introduce the new supplier on the internet or by friends, then the department of operations will select and evaluate the process for selecting the supplier. In the case of products to be procured that include suppliers approved or designated by the client, the department of operations must procure the products from the list of suppliers approved and designated by the client. If the department is to procure from other suppliers, it must provide the supplier with the approval of the client and, with the approval of the client, be listed with the supplier designated by the client. When a customer has a newly approved supplier list or when the client changes or changes the original approved vendor list, the procurement staff must update the list of suppliers approved by the client in a timely manner 4. 4 for the material directly purchased, for the procurement staff to review the requisitioned material upon receipt of the requisition and for the vendor price, quantity and delivery dates. In the case of duplicate procurement, purchase orders are produced and printed directly in the system, faxed to the supplier with the approval of the competent manager of the department of operations or, in the case of new material or suppliers, perform vendor selection and assessment and sample assessment processes and record them. The procurement process can then be executed by fax to the vendor. Procurement is subject to procurement tracking and monitoring of the material purchased, timely and accurate arrival at the firm's warehouse, followed by financial reconciliation on the basis of the consignment note and the bill of entry. If the supplier is unable to deliver the goods according to the due date, the procurement shall seek input from the relevant unit or take urgent countermeasures (self-recipient) to order materials of longer duration, subject to the agreement of the head and manager of the operations department. 4. 5 indirect material purchases shall be made by the person in need of the request for purchase, which shall be submitted to the procurement officer with the approval of the department manager and after writing the application number. Procurement staff reviews applications and submits confirmations. If the quality of the product procured has essentially no impact on the quality of the product submitted to the client (e. G. Stationery, consumables, labour protection, etc.), the procurement operations will be conducted directly by the procurement officer and submitted to the procurement manager for approval, depending on his or her actual needs. 4. 6 quality requirements for procurement products should be stated on the purchase order and, if the quality of the product procured cannot be described clearly, the department of demand or department of quality should attach the relevant quality standards for the procurement product. Moreover, the procurement must be consistent with the vendor's confirmation of the quality of the material procured. V. The selection of suppliers and the evaluation process of 5. 1 new suppliers will be evaluated by the client according to its own requirements, shall be identified as being specific to a customer and shall not result in a direct build-up as a supplier to other customers. 5. 2 the evaluation and appraisal of suppliers is based on the department's pre-selected suppliers list and the vendor assessment questionnaire. The department is responsible for organizing technical departments and procurement staff assessment teams to conduct vendor assessments and records the results of such assessments with the vendor assessment survey, which assesses relevant information and samples provided by suppliers, as well as the supplier's production site and production capacity on the basis of quality systems and specific quality assurance requirements and projects and elements in the vendor questionnaire. 5. 3 the quality control of products in the procurement process is based on the quality requirements of the company for the products procured, and the inspectors shall measure the quality of the products procured provided by the supplier and record the results and status of the statistics in the vendor performance control statistical table. For the three successive batches of suppliers who have tested unsatisfactory and refused and returned goods, the department of operations shall notify the supplier of the modification and confirm the effectiveness of the corrective and preventive measures implemented by the supplier within the time frame for improvement. 5. 5 vendors are regularly, irregularly and regularly rated as annual, and the department of operations should annually assess the quality, delivery, alignment or service of the supplier. Vi. Procurement request forms and their presentation requirements: (1) procurement request forms should be complete, clear and approved by the company; (2) capital asset requisitions should be in the form of schedules i (forms of acquisition of fixed assets); (3) other material equipment and project requisitions should be in the form of schedules ii (forms of acquisition of materials ...); (4) day-to-day piecemeal purchases should be in the form of company-printed submissions in accordance with schedule iii (forms of procurement approvals of materials); (5) requisitioning offices should require backup or mail transactions from the requisitioner's signatory at the operating department; (6) claims involving too many purchases could be submitted in the form of an annex list, which would also need to be submitted as an electronic file to improve efficiency; (7) changes and additions to procurement request forms should be reported to the operating department after the company has signed in writing. The reporting department of the company's material purchase request (i) the company's production of goods, services, fixed assets, works and other items is reported by the production sector; (ii) the company's living and office goods, fixed assets, services or other living and office items are reported by the office; and (iii) the company's departments are reported by the departments themselves. Ii. The department of operations receives the procurement request business process1 and the receipt points for requisitions (1) when receiving the requisition, the department of operations should check whether the requisition is completed in a complete and clear manner, as required, and whether the request for procurement has been approved by the company's leadership (2) when receiving the request for procurement is subject to unplanned and unplanned procurement, incomplete procurement of specifications, incomplete procurement of drawings and technical information, and non-procurement of the inventory backlog; (3) notify the warehouse manager to verify that the requisitioning material is in stock; and (4) timely notification to the requisitioning department of non-compliant and cancelled requisitions. 2. The distribution of requisitions is provided for (1) the division of labour between the department of operations of the request for procurement, in accordance with the division of labour and job responsibilities; (2) priority should be given to urgent requisitions; (3) the requisitioning department should be notified if it is unable to meet the requirements of the requisitioning department; and (4) the relevant leadership of the company should be sought prior to the procurement of important items。(i) the request for proposal shall be submitted by the requesting authority in advance of the request for procurement, or by the operating department when the procurement task is completed on time; iii. Prices, bargaining1 confirm the supplier's supply capacity, delivery time and the quality of the product or service;2 market analysis of the price levels of qualified suppliers, whether the prices of other suppliers are the lowest, and the combined terms of the prices reported are more prominent;3 submission of the first offer or opening of the bid to the firm's leadership, setting the bargaining objectives or desirable winning prices;4 important projects should be validated and reviewed for the strength of the target unit, qualifications, for example, by conducting field visits to ascertain the supplier's strength in all its aspects;5 reference objectives or ideal winning prices are subject to further negotiations on prices and conditions with the cooperating unit or the winning unit. Iv. A summary of the price, the results of the negotiation shall be submitted to the relevant leadership of the company prior to the summary of the negotiations and only to the extent that it is agreed upon; a summary of the price, the results of the negotiations shall be presented in full, in accordance with the format of the attached table (comparment/tender summary), the price quotations, the period of work, the manner of payment and other conditions, the selection of the unit of use and the reasons for the selection, and shall be reviewed in a sequential manner;3 if the comparison, the results of the negotiations are not subject to review by the company leadership, it shall be modified or reprocessed. The conclusion of the contract and its terms. The contract is an agreement between the parties or the parties to establish, vary or terminate a civil relationship. Contracts established by law are protected by law. A broad contract refers to an agreement establishing a relationship between rights and obligations in all branches of law. Currently, our procurement work is mainly related to contracts for the purchase and sale of hardware products. (1) elements to be included in the main text of the contract: 1) the name of the contract, number, time of signing, place of signing; 2) the name/specify, quantity/list of items/projects procured, technical documents and confirmation of drawings are an integral part of the contract; 3) the packaging requirements; 4) the total amount of the contract shall contain taxes, including the total price of the shipment to the company, with special circumstances to be specified; 5) the mode of payment; 6) the quality assurance period; 7) quality requirements and norms; 8) liability for breach of contract and resolution of the dispute; 9) the company information of the parties; and (10) other agreements. (2) contract signing and its provisions 1) take care of the duty of confidentiality where technical issues and corporate confidentiality are involved; (2) contract terms must be defined so as to minimize the risks; (3) contract-type contracts should be agreed upon in such a way as to prevent any increase or increase in the number of contract orders; (3) suppliers should be required to provide a list of sub-proposals in order to prevent unjustified increase or increase in contract orders; (4) vendor representatives should be requested to assist in accounting in cases where the goods are ordered in larger quantities and of greater value or difficult to account for; (5) the term of the warranty must be specified from the moment when and to the extent possible; (9) the liability for breach of contract must be extended; (6) the time and requirements for the provision of invoices should be agreed in detail; (11) contracts should be signed in accordance with advance payments, the payment of test services, the order of the quality assurance payment order, the time of payment and the terms of payment; (8) in cooperation with the first cooperating unit, the obligation to make advance payments or non-payment of advance payments should be specified; (12) the company should be sent to enter into force for the contract upon a timely signing of the contract. Vi. Payment and contract execution of payment provisions 1 (1) all contractual payments shall be made in accordance with the relevant provisions of the company shipbuilding company's material purchase payments and reimbursement process v1. Revisions to the shipbuilding company's financial expenditure approval and signature authority for reimbursement and management systems; (2) progress-based procurement projects must ensure that the payment is made in a satisfactory manner; (3) contracts that have met the terms of payment under the terms of your director's regulations and the contract shall be paid in accordance with schedule viii (fund expenditure approvals) or schedule ix (payment approvals) and submitted to the treasury for payment upon completion of the check; (4) financial services shall be paid within three days of receipt of the payment approval form in order not to affect the execution of the contract and the delivery cycle, and the operating department shall be notified in a timely manner and report to the head of the company of the deferred payment in exceptional circumstances. 2 contract execution (1) where a contract has been concluded, followed up by the project manager of the department of operations, and supervised by the head of the department of operations, which shall, in case of problems, make timely recommendations or remedies and notify the requisitioning department and the head of the company in a timely manner; (2) where a contract has been signed, it shall have timely knowledge of the performance of contractual obligations and responsibilities, follow up and enforce its quality assurance and timely performance; (3) where the contract is being performed, the contract shall be strictly enforced in accordance with the above-mentioned agreement and the contract shall be negotiated and a supplementary contract concluded in a timely manner in the event of failure to complete the contract; (7) where a contract has been completed by the supply office of operations (1) is reported and the ministry of operations shall notify the quality inspection department in a timely manner; (2) where the inspection of the subject matter of the different types of contract is carried out in accordance with the relevant provisions of the company's quality inspection department; (3) where the contract award of the condition of quality inspection and inspection has been met at the first time, and the goods inspection department of the company shall be requested at the first time; (4) where the goods inspection is performed in a timely 2-inventory (1) all production materials, equipment and external co-processings of the company shall be inspected or accepted by the quality inspection department before they are entered into the warehouse; (2) the subject matter of the contract shall be notified by the operations department to the requisitioning department in a timely manner upon arrival; (3) the subject matter of the contract which was not received by the quality inspection department in a timely manner shall be accepted by the warehouse as part of the provisional inventory upon receipt of the delivery list; (4) the warehouse of the product from which the quality inspection department has gained experience shall be entered in the warehouse in a timely manner and a list of its contents shall be provided in a timely manner; (5) the external co-processing shall be entered into the warehouse in accordance with the raw materials; and (6) the fixed assets and services after the quality inspection shall not be entered in the warehouse in accordance with the company's financial requirements。
