Have you ever seen anything like this before
Take the project information and report to the boss. The boss couldn't wait to interrupt you and let you focus on the project。
You think it's hard, hard work, and the boss doesn't listen
In the workplace, time is efficiency and communication reports must be focused and logical. The rhetoric was mostly a manifestation of confusion and logic。
Let's see, why are you talking when you're reporting? There's too much in your head, and you're jumping, and you're not talking? Or is it the middle of the story, and i can't remember what i'm going to say, and i'm going to say it all over again
In fact, the incoherence of rhetoric and chaos is ultimately the result of a lack of clarity of thought. So, how do we solve this problem
I would like to share three simple and simple steps to re-engineer your report along those lines, so that your words can be focused and coherent。
Step 1: information collection and classification
What's classified as information? In short, all information is clustered according to its content, nature or characteristics。
By categorizing information, you can quickly capture the content of the information, discover the relationship between the information, and make analysis and judgement。
For example, you need to report to your boss on the results of the project's software outsourcing. Now, there are three candidates. After you contacted the three companies, you gathered a lot of information and started reporting to the boss:
Company a outsources 10 per cent less than company c, and company b and company c are similar. However, company a is new and the quality of the product is uncertain, company b and company c has a professional test team with a high level of technology, and 50 per cent of the clients served are large enterprises, which are more reliable in terms of past projects. By the way, company a and company b are based in shenzhen, so it's a telework, and company c and we are in a city, and we can arrange to be stationed. And..
Do you think the boss can be patient
Let's sort this information out in summary and see:
First, it's "money." you need to sort out the information about the costs。
Then it is “risk”. You also need to sort out information about risks。
Finally, “services”. You need to sort out the information about the service。
In this way, we have classified the information and formed a preliminary logical structure. It would be clearer to remember the three components of “cost” “risk” “service” before expanding on the specific elements below。
Step 2: complementing and optimizing information
Complementing and optimizing information is the collection of new information as needed, the completion of the information, and the possibility of adjusting the classification of information when necessary, followed by a brief summary of each information point。
Have you ever seen anything like this before
When you report to the boss, the boss always asks questions, and you're not prepared or answered? After being questioned by the boss, you're going to collect new information
Complementing and optimizing information would solve the problem。
Let's continue with the example above:
The “costs” section is generally of primary concern to the boss. So that's what you need to do. How? There are two questions to start with。
On the basis of these two questions, you will continue to gather relevant information and complete this section。
And then you can sum up a small conclusion about this information point: in terms of cost, option c costs the least。
In the same way, you can complement and optimize both the “risk” and “services”. Now, if you look at this perfect structure, you'll be able to figure it out
Step 3: summarizing conclusions
The general conclusion is that it can be a simple sentence or a brief paragraph, which is the focus of the report as a whole, by combing the information above。
Let us also look at the example above, and by sorting out several information points, we can say: “the best option for software outsourcers is company c”. This is the main conclusion of the entire report。
When, then, can a simple sentence be summed up and when a brief description is needed? This needs to be determined by the level of familiarity with the matter。
For example, the boss knows very well that you're looking for a software outsourcer, or that the boss has arranged for you to do this. At this point, you can draw conclusions in one sentence。
If the boss is not aware of the matter, or of the context of the matter, so that the whole thing cannot be explained, then the focus needs to be drawn up in a few words. How can we be clear and concise? Here, i give you a way to put the conclusions in a concise and fast-focused way, following the “background” - the “conflict” - the “question” - the “response” approach
Here's the example:
You see, a focused, structured logical framework structure emerges。
The process of constructing this logical framework is the process of organizing our thinking. Did you have a clear idea of what the report was about
Summary:
The language of the report is incoherent and, ultimately, incoherent. Therefore, the key to resolving this problem is to rationalize thinking and establish a logical framework。
Three concrete steps to streamline thinking:
Logical thinking is not a big thing, and as long as you follow these three steps before reporting, you can quickly establish a logical framework that is clear, focused and quick to try
Follow-up
How can the logical framework, once it has been established, be expressed so that the other party can quickly focus on it? Let's talk about it next time! Please look forward to it
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