Key points for secretarial basic knowledge
The basics are by definition more important. Here is the basics of the secretary that the mini-author has prepared for you!
Secretariat basic knowledge point 1
Application of the concept and development of the instrument
(i) meaning and classification of the instrument
1. Meaning: the applicable instrument is the body's general name, in a certain form, that is frequently applied by organs, enterprises, social groups and individuals at all levels。
Classification:
(1) administrative correspondence (general communications)
There are five separate bodies: resolutions, instructions, bulletins, regulations, regulations。
There are four types of administrative bodies: orders, announcements, circulars, bills。
There are nine types of party bodies: circulars, circulars, decisions, reports, requests, replies, letters, minutes and opinions。
(2) instrument of service
Fax drafts, aide-memoires, invitations, invitations, letters of appreciation, information circulars, briefing notes, minutes of meetings, plans, summaries, debriefing reports, speeches。
(3) commercial instruments
Letters of intent, purchase orders, commodity statements, market survey reports, invitations to bid, tenders, contracts, feasibility studies。
(ii) generic communication issuance procedures
Includes drafting, vetting, issuance, review, printing, printing, registration and distribution。
1. Drafting
(1) names, names, figures, quotations are accurate。
(2) number of structural layers, i (i) 1. (1)
(3) use of national statutory units of measurement。
(4) the number of official documents, except for the writing date, the number of stylized parts and the number of usual words, shall be in chinese and the rest shall be in arabic。
2. Audit
Whether the formulation was appropriate and in accordance with the rules of drafting and the relevant requirements for the preparation of correspondence。
3. Issuance
The text shall be signed by the principal or presiding officer;
The following formulation or parallel text is issued by the principal or other authorized person responsible。
Applying the format of the instrument
I. Format of general communication
(i) generic paper and printing specifications
Paper for official documents: a4 paper, size 210 mm*297 mm。
2. Page margin and heart: sky (top white): 37 mm ± 1 mm;
Staple (left white): 28 mm ± 1 mm;
Cardiometric dimensions: 156 mm*225 mm。
(ii) rules for the identification of elements: divided into headers, main subjects and pages。
(1) topical terms: first category, then generic. "themes" are marked in three bolds to the left
Words are written in 3 small sign song, with one word empty between the words. The principle of “who does what he does and who does what he does”。
(2) copy: 1 line under theme and 1 word left. It's marked with a three-sign song font. Comma between names
Separate, last stop。
(3) issuance authority and date of issuance: one word left for the issuing organ and one word for the issuance date. Number three
Body. The date of issuance is identified by an arabic numeral。
(4) counterlines in the layout: each of the above elements is accompanied by a black spacing line, i. E., a backline with the same width
The heart。
(iii) specific formats for common correspondence:
Letter: the name of the communication is not followed by the word “document”. The van mansion is called 4mm in full
Lines (bold and thin) at 20 mm (bold and thick) below。
2. Format of the proceedings
Summary of meetings
Period*
Xxxxxxx office x x x x
Elements of application of the instrument
I. Materials: a series of facts and bases. It consists of four components: possession, identification, selection and use of the material。
(i) possession of materials
(ii) identification of materials
(iii) selection of materials
1. Selection of material around the theme
2. Selection of typical materials
3. Selection of authentic and accurate material
4. Selection of dynamic and innovative materials
(iv) use of materials
Ii. Theme: requests — correct, profound, innovative and focused。
Iii. Structure:
(i) content: title, beginning, end, level, paragraph, transition, response。
1. Approach at the outset: summary, purpose, open-ended, citation。
Level: total fractional, parallel, progressive, causal, time-series, three-part。
3. Paragraph: introduction, article and paragraph。
4. Routine: follow-up, written and written。
5. End: emphasis, stage, hope, description, bald。
(ii) requirements: rigour, nature, integrity and uniformity。
Iv. Languages
(i) criteria: accurate, concise and factual。
(ii) application of clerical language:
1. Opening words: for, on, against, in view, at present
2. Introduction: in accordance with the decision ~, and for the purposes of the present decision, it is proposed to undertake the following measures, which will be studied and answered below。
3. Citation of terms: i know, i know。
4. Crossing terms: authorization, approval, approval, transmission, forwarding, issuance。
5. Use of terms: me, you, ben
6. Terms of reference: heard by the meeting。
7. Statement of position: dissenting, not permitted, approved。
8. End words:
(1) please indicate: if no, please indicate。
(2) letter: request for reply to study letter. Request for reply。
(iii) report: please read with reference。
(4) reply: i hereby reply。
(5) informed correspondence: this announcement。
Application of the expression of the instrument
I. Description
1. Six elements: time, place, person, event, cause, outcome
2. Narrative: first, third。
3. Description: quoted, inverted。
Ii. Comments
1. Three elements: argument, argument, argument。
Type: arguments, rebuttals。
Methodology: evidentiary, analytical, citation, contrast, causal。
Annotations
1 methodology: definitions and presentation, classifications and comparisons, figures and charts。
Secretariat basic knowledge point 2
Communications processing
I. Instruments
Meaning: copying and typing, oil prints, computer printing and photocopying of documents。
2. Requirement: to be precise and clear in writing; to conform to the prescribed style and to have a good page; and not to change the original text at will;
Secured and secure; beware of confidentiality。
3. The printing of documents shall be based on the final version, which shall be based on the number of copies issued and approved, and shall not be subject to any increase or decrease。
4. Working procedures: identification of the instrument(s) to be printed - the form to be printed - and the document to be printed - to be printed。
Ii. Revision of reform instruments
1. Meaning: reconciling the proofing of documents against the final version。
2. Proofreading content: errors, missing words, multiple words on proofed samples. Regulates the font character. Checks if the layout, title is right, page numbers are consistent, line spacing is even, and the layout is beautiful. Checks for errors in quotations, names, names, data, units of measurement, professional terminology. Checks if the layout is consistent with the language format and there is no need to adjust or adapt it。
3. Work process: preparation of originals and proofs - selection of proofreading methods (reading, proofreading, reading, revision) - correction of the text。
Iii. Printing
Dissemination
1. Meaning: transmission of reading documents within the scope of their duties。
2. Work process: identification of the person to whom the circulation is to be made - choice of means of transmission - transmission of the document - execution of the circulation procedure - examination of the clean-up document。
