When it comes to “secretaries”, the first reaction of many is “administering as secretary”, which seems to be to help the leaders write documents and schedule their agendas, as if they had little technology. But if you really go into clerical classes, you'll find that there's a lot of stuff going on in this field — from “trip pens” to “hostage”, from “set-up planning” to “manipulation of document files” — all hard work that requires systematic learning. Let's talk today。
I. Building the foundations: first understand what the secretary is doing
At the beginning of the school year, the first contacts were with the secretariat science general and the chinese secretary history. The former, like a “secretary's job description”, tells you what the secretary's core job is (e. G., auxiliary leadership, management of government, coordination), what the difference is between secretaries in different trades (government, business, private) and even the secretary's ethics, communication principles are clear. The latter, like “the previous life of the secretarial profession”, spoke of the evolution of the modern secretarial system from the ancient “master” “screw”, where thousands of years ago people knew that being a secretary would be “fortune” and “ruled”。
Another basic course, the foundation of the modern chinese language, appears to be “languages”, but is practiced “innerwork”. After all, the secretary deals with words every day, and there's a big deal about miswords, grammatical errors, and the lesson is a little bit of a reading, a sentence structure, and even teaching you how to write a simple and smooth “public cavity”, which is more practical than a high school language。
Learning practice: hands on office survival skills
The most “dry goods” would have to be the secretariat practice and the secretariat practical training. These two classes are a direct simulation of the real office scene:
1. Conference skills: how to send notice, seat and write minutes? How do you adjust quickly when you meet a leader
2. Hospitality: how many points should we pour water to our guests? Which seat is "major"? Do you want to hand the card with your hands or one hand
Document processing: how are incoming correspondence registered, circulated, filed? How do you translate, print and distribute the texts
Also, the secretary's public relations and ceremony, which teaches “human history” — for example, how to order food at a business dinner, how to drink, how to speak properly in media dealings, even when it comes to wearing a suit (the code of working life), which, in plain words, encodes “details of success or failure” into dna。
Three, cores: "put the stick" and "brainhead."
The two core competencies of the secretarial are: writing and planning, which are developed by secretary writing and planning foundation, respectively。
The secretary does not write essays, but focuses on “practical styles”: circulars, instructions, reports, speeches, summaries of work ... Each of them has a fixed format and language style. For example, writing speeches to leaders requires “thinking for leadership” in a formal manner that is not too rigid, and adapting the content to the occasion (e. G. Speaking at the annual session to inspire morale and reporting in a coherent manner)。
The foundation of planning is to teach you how to make ideas: how do companies plan their activities for the anniversary? The leaders are going to find out how to step in advance and set course. Even crisis public relations (e. G., how corporate negative news is handled) are concerned with “global thinking” and “detail control”。
Iv. Eyes open: look at what “others' secretaries do”
The course " comparison of foreign and secondary secretaries " is interesting and compares the differences between western secretaries: foreign secretaries, for example, are more focused on “specialization” (some specializing in legal and medical secretaries), domestic secretaries are more focused on “comprehensiveness”, western secretaries may advise the leadership directly, and domestic secretaries are more focused on “implementation in place”. By contrast, a “fixed mind” can emerge and the diversity of industries can be seen。
Wrap-up: without reading clerical courses, many are “small things”, but everything concerns the efficient functioning of the office. From writing a circular to organizing a conference, from filings to planning activities, this professional teaching is the ability to “extremeize the details”. In one sentence, to be a “right-and-right hand” of good leadership, it is necessary to learn first from these “simplistic, but not simple” skills — after all, the word “simplistic” in the workplace has always been supported by solid fundamentals。
