Equipment tools are essential material security for the maintenance of equipment. This provision is intended to inform the management of the entire process of regulating the tool, with clear responsibilities, reduced losses and increased efficiency of use。
Contents
I. Instruments and regulation requirements
Ii. Institutional approach and use guidelines
Tools inventory and compensation mechanisms
Additional regulatory provisions
I. Instruments and regulation requirements
Plants and departments are required to secure the tools, set up specialized storage areas, equipped with storage facilities, such as tool cabinets, shelves, and protected against tide, dust, rust and fall, electrical tools are to be stored separately and away from sources of fire and water, and sophisticated equipment is to be placed in a constant temperature and humidity environment to avoid damage to or loss of the tools。
2. All tools need to be registered, and a three-tier system of “tool ledgers, ledgers, ledgers” is in place that allows for the simultaneous installation of electronic desk accounts (including tool photographs, procurement information, maintenance records, etc.) to ensure management traceability。
(1) master tool book: register consistently by type of tool (e. G. Hand tools, electric tools, precision instruments, etc.), accurately account for the total number and value of the various tools and clearly reflect their overall inventory。
(2) tool ledger: a further breakdown by tool type, specifications based on type classification, specifying the exact number of different types of model tool。
(3) tool breakdown: on a classification basis, each tool is delivered to a specific duty-bearer, indicating the date of purchase of the tool, receipt and inspection status, access record, etc., and clear custody of the subject of responsibility。
3. Strictly enforce the principles of conformity of accounts and items and require that desk records be updated in a timely manner to ensure consistency with the number and status of actual tools, each time they are taken over, returned, repaired and scrapped。
Ii. Institutional approach and use guidelines
A detailed registration procedure is required for the acquisition of tools, indicating the type, type, quantity, beneficiary, date of acquisition, use and expected return time, and after confirmation by the recipient's signature, the management properly keeps the receipt。
The temporary loan tool requires oral reporting and summary registration by the tool manager and completion of formal access procedures for late restitution; long-term access requires approval by the head of department。
3. The licensee shall secure the tools to be used, strictly in accordance with the rules of procedure, and shall not modify or dismantle them without permission, in order to avoid damage as a result of any irregularity; and shall not make unauthorized transfers, which require the consent of the tool manager and the registration of the information transferred。
4. The tool is subject to a simple check prior to its use, to confirm that it is undefared and functional (e. G., electro-engineer test operation of the tool, calibration of zero points of the measurement tool), to provide immediate feedback on the problem and to prohibit the use of the malfunction tool。
5. In the event of a malfunction or damage in the use of the tool, the licensee is required to cease its use immediately, to mark the “facility pending”, to report it to management in a timely manner, to state the cause of the malfunction and to submit a request for maintenance, and to prohibit private maintenance or continued use。
6. Upon completion of the tool's use, it will need to be cleaned up (oil removal, dust) and returned within the expected return period, after verification by the tool manager and subsequent return registration; and long-term access tools will need to be kept clean and maintained on a regular basis to inform the manager of their availability on time。
7. When a staff member is transferred or separated from service, the personal accountability tool must be reconciled with a detailed account, the handover process must take place to ensure that the tool is handed over in its entirety before the relevant personnel procedures can be processed, and the person found to have lost or damaged the tool during the handover is held liable as required。
Tools inventory and compensation mechanisms
1. Each plant, department and department is required to conduct a regular tool inventory, led by a tool manager and with the participation of relevant personnel, to produce a written inventory of the original number of tools, their current number, the number of discrepancies and the reasons for them。
2. When discrepancies are detected, details of the causes of the discrepancies are required, distinguishing between normal wear and tear, loss of human beings, accidental damage, management omissions, etc., and submitted to the higher authority for filing and timely completion of the corrections (e. G., supplementary procurement, recovery of liability, improvement of desk accounts)。
3 a comprehensive inventory is conducted on a regular basis, organized by the equipment management unit, covering all departmental tools, reconciling all levels of desk accounting, forming enterprise-level inventory reports and developing improvements to address outstanding issues。
4 if the instrument is lost for personal reasons (e. G. Improper custody, irregular use, unauthorized loan), the person liable is required to pay the full price of the instrument; if the instrument is damaged as a result of the use of the instrument, the maintenance costs are incurred as a result of the damage; and if the damage or loss of the instrument is caused as a result of force majeure (e. G. Natural disasters, accidents), the person liable is exempt from compensation after verification。
5. Compensation is to be paid in full and on time after the determination of liability, and the outstanding amounts are to be treated in accordance with the relevant provisions of the enterprise; in the event of multiple loss of or damage to the instruments, penalties are imposed in addition to compensation。
Additional regulatory provisions
1. Procurement of tools: departments are required to submit requests for the procurement of tools on the basis of actual needs, indicating the specifications of the tools, technical parameters, use scenarios, projected quantities and budget amounts, which, after review and approval by the relevant departments, are consolidated by the procurement department; priority is given to suppliers of reliable quality, high value for value and after-sale service, specialized tools, special equipment are required to select suppliers with matching qualifications, and procurement requires such information as certification of products and instructions。
2. Tool acceptance: upon arrival, the tool will be accepted and accepted jointly by the relevant departments and personnel, the product specifications and quantities will be checked for conformity with the procurement request, the quality of appearance, functional performance will be checked for conformity with the requirements, the quality of the certificate, the test report, etc., will be verified as complete and the tool acceptance log will be completed for entry into the database; the unqualified product will need to be contacted by the supplier in a timely manner。
3. Tool maintenance and end-of-life: failure tools are centrally organized by management and require acceptance and recording of relevant information before they can be re-entered; tools that have reached useful life, are unrepairable or maintenance costs and do not meet current safety standards are required to be scrapped by process, desk accounts are cleared and salvaged in a timely manner。
4. Monitoring and inspection: the equipment management department conducts periodic spot checks on the management of departmental tools, with a focus on checking the integrity of the desk accounts, the conformity of accounts, the maintenance of tools and access to registration regulations, informing of regulatory irregularities and following up on corrective actions; departments that have repeatedly failed to do so are treated as required by the enterprise。
5. Safety management: special equipment, hazardous operational tools are used, the licensee is required to possess the appropriate qualifications, to comply strictly with safety operating regulations and to provide the necessary protective supplies; the storage area of the tool is subject to security alerts, the contact of unrelated persons is strictly prohibited, and the storage area of the electrical tool is subject to fire-fighting equipment。
6. Training and promotion: equipment management organizes training on the management and use of tools on a regular basis, including guidelines for the registration of desk accounts, tool protocols, maintenance methods, security precautions, etc., to ensure that the personnel concerned are familiar with the management requirements; new staff members need to be trained in the basics of tool management at the same time as they enter the service and have the tools tested for qualification。
Note: the relevant provisions of this provision (e. G., details of desk accounts, time limits for access, frequency of inventory counts, compensation criteria, training cycle, etc.) may be reasonably adjusted by specific enterprise clients to ensure their feasibility and applicability, depending on their size, type of tool, business characteristics and management needs。
