1 chapter i. Article 1 of the general provisions sets out this provision for the management of the archives of the company, the effective protection and use of the archives and the protection of the legitimate interests of the company. Article ii. The archives referred to in this provision refer to various forms of historical records of various types of business, graphics, books, certificates, statements, technical information, computer discs, audio, film, honours, documents, etc., that have been and are the direct result of past and present activities of the various branches of the company and employees involved in business, business, business management, public relations promotion, etc. Article 3: companies and departments and employees have an obligation to protect archives. Article iv. The archives are managed on a web-based basis with unified leadership, hierarchical custody and access. Chapter ii: archives and their responsibilities article 5 - companies have designated persons (i. E., resource persons) responsible for the management of archives. Article vi. The archives are under the overall authority of the general manager of the company and the office is responsible for receiving, collecting, collating, preparing and maintaining them
2. Archives designated by the office in annex ii and made available for use, as well as for supervision of the archives of departments, subsidiaries, equity firms and joint ventures. Article vii. The office should progressively improve the archives system, ensure the security and accessibility of archives and use scientific means to modernize archives management. Chapter 3 management of archives article 8 method of organization: 1. Methodology: a small volume of paper, based on problem characteristics. 2. Step: a. Collection of documents: volume for the year preceding the year and volume for the year. (c) the scientific and technological archives of the enterprise: the construction of the completed works file and the documentation of the uncompleted works. B. Organization based on classification and incorporation. C. Classifications. Categorization d. Volumes that distinguish between different values: permanent, long-term, short-term. Article 9 process management: 1. Archives in the custody of companies: companies and subsidiaries
3. Information clerks in each department are prepared to pre-filtrate documents and, after the event has ended or 10 days prior to the first month of the season, to submit documents requiring filing in the previous quarter to the office for its custody, which no one may own. 2. Archives held by the department: to be compiled in a book to be submitted to the office by the first 10 months of the season, and to be submitted to the office by 10 february of each year by the hierarchical custodians of the archives, the catalogue of pre-written materials. Article 10 supervision: the office supervises the management of the archives of the departments and departments on the basis of regular or irregular inspections of the general catalogues of records and the catalogues of pre-written materials reported by the departments and offices. Article 11 destruction: the approval of the general manager is required, and at the time of destruction, more than two persons shall be responsible for the sale and signature of the list. Article 12 classification and numbering of company files: designated resource persons, trained by the office, to operate in accordance with the relevant file classification and numbering requirements. Article 13 in operations
4. Various economic contracts signed externally are governed by contract management provisions. Article 14 loans: since companies need to borrow documents, file access forms should be filled out and employees may not be free to carry material of importance to the company, but must do so because of the need for work to be carried out. The records borrowed must be kept in safe custody by the viewers and must not be reproduced, rotated, altered, defaced, underlined, etc., at will, so as not to be lost. Article 15: classification: specific reference slots, with an absolute right of establishment. Chapter iv. Archival backup system article 16 all valuable documents, statements, business records, etc. Of the company must be backed up. Article 17. Departments should endeavour to use computer management and work to facilitate the digitization and preservation of business information. Information and archives stored on computers are managed on a computer management basis. Article 18: backup disks and source discs shall be stored separately and company backup disks shall be kept outside the company. Chapter v. Treatment of article 19 of the regulations deals with one of the following acts, which, in light of the gravity of the case, are subject to a withholding of $50,500, for which criminal liability is established in accordance with the law: 1. Destruction, loss or unauthorized destruction of enterprise files 2. Unauthorized provision to the outside world, copying of enterprise files 3
